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Information for Presenters

1. Important Information for Oral Presentations

It is our great pleasure to welcome you as a session speaker at EuCAP 2020 in Copenhagen, Denmark. In order to ensure a smooth transition between the talks scheduled in your session, we kindly ask you to consider the following instructions:

  • The overall time slot for each presentation is 20 minutes for both regular and convened presentations. Plan your speech for a duration of 15 minutes, in order to allow time for questions and discussion.  Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly obey the duration of a presentation.  We kindly ask for your understanding and for your cooperation in keeping to the schedule.

  • Be at the room of your session 15 minutes before the session starts, so that you can meet the session chairs and the other speakers in advance.

  • A video projector and a PC will be available in all conference rooms. Speakers are not allowed to bring their own computer.

  • Please bring your presentations on a USB memory stick in MS-PowerPoint or Adobe PDF format and upload it at the Speaker Preparation Desk prior to your session. Once uploaded at the Speaker Presentation Desk your presentation will automatically be available on the computer in the room where your session is to be held. Uploading in advance like this will ensure a smoother transition between sessions.

  • In order to avoid any problems with your presentation, please read the information given below and make sure it fulfils the corresponding requirements.

A) Power Point

    • All computers are equipped with Windows 10.

    • The latest version of MS-PowerPoint is installed, so presentations based on PowerPoint 97-2003 (*.ppt) and later (*.pptx) will work.

    • All videos or animations in the presentation must run automatically.

    • You can check your presentation at the on-site computers at the Speaker Preparation Desk.

B) Pictures/Videos

    • Images inserted into a MS-PowerPoint presentation are embedded into the file. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation.

    • We cannot provide support for embedded videos in your presentation; please test your presentation at the on-site computers at the Speaker Preparation Desk.

    • Sound is available in all session rooms.

C) Fonts

    • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows).  Use of other fonts not included in Windows can cause wrong layout/style of your presentation.

    • Suggested fonts are Arial and Times New Roman.

If you need fonts not included in the basic installation of MS-Windows, then these must be embedded into your presentation when saving it:

    • Click on “File”, then “Save As”

    • Click on “Tools”, then on “Save Options”

    • Check “Embed fonts in the file”

    • Save your presentation

 

2. Important Information for Poster Presentations


  • The poster size should preferably be and must not exceed A0 portrait layout (841mm wide and 1189mm high).

  • Special double-sided tape will be supplied for fixing the posters on the poster boards.

  • ID-number: Please check in the programme in which session your poster is scheduled. Each poster board will be marked with a poster ID-number. Your ID-number can be found in the programme. Presenters are required to use only the board corresponding to their poster ID-number.

When preparing a poster, presenters should have in mind the objective of capturing the interest of attendees to the work that is being presented. The quality of the presentation stimulates the attention from the audience and improves the overall satisfaction of the community attending the conference. Use an appropriate font size allowing posters to be readable by delegates from 2m away.

The poster message should be clear and understandable without oral explanation. To help delegates find your poster you should clearly display the following information on your poster:

  • The title of your paper

  • The authors’ names and their affiliations

  • Your usual contact details (e.g. an email address) to allow delegates to follow up discussion

 

Set-up and removal of the poster

  • Posters should be set-up on the day you are presenting, preferably during the morning coffee break. Be aware that the local organization may be able to assist you with the appropriate material. Posters should be set-up on the poster board using only the provided tape. Staples, pins, screws or any abrasive or perforating hardware are not permitted. Do not write or paint on the poster boards.

  • Posters should be removed from the boards by the end of the day (18:00 latest). If not, they will be destroyed.

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Key dates

Papers:
Revised Paper: 17 January 2020
Author registration: 17 January 2020

Preliminary conference programme: 30 January 2020
Early Bird deadline: 7 February 2020

Opening hours

Conference Sessions
Monday: 09:00 - 18:00
Tuesday: 08:30 – 18:20
Wednesday: 08:30 – 16:40
Thursday: 08:30 – 18:20
Friday: 08:30 – 13:30

Registration Desk
Sunday: 15:00 - 18:00
Monday: 07:30 – 19:00
Tuesday: 08:00 – 18:30
Wednesday: 08:00 – 17:00
Thursday: 08:00 – 18:30
Friday: 08:00 – 13:30

Exhibition Hours
Monday: 18:00 - 20:00
Tuesday: 10:00 - 17:00
Wednesday: 10:00 - 16:00
Thursday: 10:00 - 17:00

Short Courses
Friday: 14:00 - 17:30

Conference Dinner
Wednesday: 17:45 – 23:59

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