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Call for Convened Sessions

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Rules for proposers
Proposals can be submitted starting on Monday, 29 April 2019. The proposal including a mandatory provisional list of authors must be submitted no later than the deadline (Friday, 7 June 2019) using the template available at the conference web site. Notification of acceptance is to be sent on Friday, 28 June 2019.

Convened sessions must not have more than one paper from each convener's institution or more than one paper from each convener as an author or co-author. In addition, the proposers must be aware that the session may be cancelled if the number of accepted papers is too low.

Proposers are expected to chair their Convened Session.

When soliciting authors, please avoid confusion with EuCAP “invited papers”. In addition, convened speakers and conveners should be informed that they will need to register for the conference at the EuCAP 2020 website.


Proposers should try to meet one or more of the following criteria to increase the chance of the session being accepted:

  • Balance between EU and non-EU contributions
  • Significant participation of industry, especially in application/industry oriented sessions
  • Dedicated sessions will be favourably considered if they are appropriately defined, e.g. with a regional/application focus such as: “State of the art in mobile antenna research in continent X”, or centred on an aspect of a relevant technology, such as: “Industrialisation aspects of metamaterial-based antennas”. However, be aware that a scientific/industry workshop may be a better forum in some cases.


Paper Submission
All papers must be submitted by 18 October 2019 and should conform to the same specifications as regular papers. The authors cannot be changed after submission and in case of “no show” the paper will not be included in the IEEE-Xplore digital library.

Conveners may solicit one “overview” paper for a 5-paper session or two for a full 10-paper session. Such papers need not necessarily contain new results, and their quality will mainly be evaluated on the proper coverage of the topic (e.g. not only work from the author’s institution but also that from the general scientific community). Such papers should be reserved for authors having the proper background and recognition to achieve an authoritative overview. It is stressed that this is a possibility but by no means an obligation. All remaining papers must present novel scientific content and are subject to a peer review process.  

Download form

Please complete and submit by Friday, 7 June 2019 in PDF format to for evaluation by the Convened Session Chairs. Please use as email subject line: EuCAP 2020 convened session proposal

Selection criteria
The selection process of convened sessions will be based on a set of criteria:

  • Quality of the solicited authors
  • Topic of the session, taking into account the scientific content, the topical character, the level of expected audience, and potential overlap with competing proposals
  • Adherence to the above recommendations
  • Quality with respect to competing proposals

The selection criteria and other constraints may mean a proposal is rejected despite its value and the reputation of the conveners. A 10-paper proposal may need to be changed into a 5-paper proposal, to be accepted.


Review Process
Please note that for EuCAP 2020, and to ensure the same quality control as regular papers (including plagiarism and self-plagiarism), convened papers will be reviewed by one of the conveners (except for the conveners’ own papers and conveners’ institutions’ papers), and also by other reviewers.

New from EuCAP 2020: One of the conveners must act as a meta-reviewer for the papers related to his/her session and will be invited through EDAS. The convener acting as the meta-reviewer must be specified in the proposal. In case this convener does not receive the EDAS invitation by 15 November 2019, please contact the Convened Session Chairs at .

Important Deadlines

Deadline: 18 October 2019
Notification: 11 December 2019
Revised Paper: 17 January 2020
Author registration: 17 January 2020

Countdown to Exact Deadline


There will be no extension of the paper submission deadline; late or updated submissions will not be accommodated after the deadline.

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Gold Sponsors

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Silver Sponsors




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SUPPORting Institutions

European Microwave Association

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